Privacy Policy

We use Microsoft Teams, a service provided by Microsoft Corporation, to conduct webinars, online meetings, and virtual events. The processing of personal data takes place for the purpose of organizing, conducting, and following up on these events, as well as for communicating with participants.

When using Microsoft Teams, the following personal data may be processed:
– First and last name
– Email address
– Telephone number, if applicable
– IP address
– Meeting ID and access details
– Chat messages and other content provided by you
– Audio and video data
– Screen sharing content
– Information about the start time, duration, and participation in the meeting
– Technical connection and usage data

Providing your personal data is generally voluntary. However, without the required data, participation in our webinars or online meetings is not possible.

Legal Basis for Processing

The processing of your personal data is carried out on the basis of the applicable provisions of the General Data Protection Regulation (GDPR):
– Article 6(1)(b) GDPR (performance of a contract): If participation in a webinar or online meeting is part of a contractual service.
– Article 6(1)(f) GDPR (legitimate interest): If processing is necessary for the efficient organization and implementation of online events and to ensure smooth communication.
– Article 6(1)(a) GDPR (consent): If explicit consent is required, for example for recording webinars or processing image and audio data beyond what is necessary.

Recipients of Personal Data

Your personal data may be transferred to the following recipients:
Microsoft Corporation and/or affiliated Microsoft companies as the provider of the Microsoft Teams platform. Microsoft processes the data on our behalf in accordance with the applicable data protection agreements.
Microsoft’s Privacy Statement can be found at:
https://privacy.microsoft.com/de-de/privacystatement
In addition, certain information may be visible to other participants of the webinar or online meeting. This particularly includes your name, chat messages, and — if activated — your audio and video data or shared screen content.

Transfer to Third Countries

Microsoft Teams is provided by a globally operating company. Therefore, the processing of personal data outside the European Union (EU) or European Economic Area (EEA) cannot be ruled out.
Where personal data is transferred to third countries, this is carried out in compliance with the requirements of the GDPR. Microsoft relies on appropriate safeguards for such transfers, in particular EU Standard Contractual Clauses.

Data Retention Period

Your personal data will only be stored for as long as necessary for the purposes described above or as required by statutory retention obligations.
Recordings of webinars or online meetings are only created with your prior consent. Unless there are legal or organizational reasons requiring longer retention, recordings will be deleted once the respective purpose of processing no longer applies.